Keeping up-to-date files on the children you care for offers peace of mind, ensures proper planning, and sets the foundation for the relationship you will build with the child and his/her family. Having critical information readily available in case of emergencies ensures the safety and well-being of each child. It also enables providers to customize their care to meet the unique needs and developmental milestones of each child.

1. Watch this video: Record keeping: Maintaining Complete Child Files

2. Knowledge Check! Take this quiz!

3. Use this Child File Checklist from OCCL to help you check your current child files.

See OCCL regulations for more detailed information. 

4. Use the links below to create new enrollment packets so you are prepared for future children.

• Child Health Appraisal 
• Parent’s Right to Know Form
  • Parent’s Right to Know Form NCC
  • Parent’s Right to Know Form Kent/Sussex
• Parent Permissions
  • Parent Permissions NCC 
  • Parent Permissions Kent/Sussex
• Medication Logs
  • Medication Log (As needed)
  • Medication Log (Routine Use) 
• Accident/Injury Reports
• Infant Feeding Scheduling 

Remember: Maintaining accurate and complete child files is important and is your responsibility as the owner of the program. Reach out to colleagues for support if you need it! You can do it!

Resources:

This Child File Tracker can help you check for documentation that will be expiring for all children in your program.